Cash application & payment matching
Cash in the bank,
applied.
The payment landed, but the invoice still shows open. The remittance is in someone’s inbox, the amount doesn’t match, or one check covers twelve invoices.
Book a demoYou set the rules. Alder follows through.
Why it gets stuck
The cash arrived. The ledger doesn’t know yet.
Remittance lives somewhere else
The bank shows a payment, and the advice saying which invoices it covers is in an email, a PDF, or a customer portal.
One payment, many invoices
A single transfer pays a dozen invoices, minus a credit memo, and someone has to work out the split.
The amount doesn’t match
The customer paid less than invoiced, or combined invoices, and nothing matches to the cent.
The payer name is different
The payment comes from a parent company, a bank, or a payment processor, not the customer on the invoice.
Unapplied cash piles up
Payments sit in an unapplied bucket, so the aging report overstates what is past due.
Collectors chase paid invoices
Because the ledger is behind, the team follows up on invoices the customer has already paid.
How Alder handles it
Cash application touches your books, so Alder starts read-only. It shows you the matches it would make, you set the rules for what posts automatically, and everything else waits in a queue for your team.
Reads every payment
Alder picks up incoming payments from your bank feed and the remittance details that go with them, whether they arrive as a bank file, an email, or a PDF scan.
Matches to open invoices
It matches each payment to the open invoices it covers, including one payment that pays many invoices and payments from a different payer name.
Posts what’s clean
Matches that meet your rules are applied in your accounting system, such as NetSuite, SAP, or QuickBooks, so the invoice shows paid.
Queues what isn’t
Anything ambiguous goes to your team with the payment, the remittance, and the candidate invoices side by side. Short payments go into dispute research.
How we deploy
We observe your workflow before an agent writes anything.
Your data is never used to train models, ours or anyone's.
Deployed inside your VPC or cloud account when required.
Every action an agent takes is logged, attributable, and reversible.
Questions
What is cash application?
Cash application is the accounts receivable process of matching each incoming customer payment to the open invoices it pays, then recording it in the accounting system so those invoices show as paid. It depends on remittance information, which often arrives separately from the payment itself.
What is a remittance advice?
A remittance advice is the note a customer sends with or after a payment that says which invoices the payment covers, and any amounts deducted. It may arrive inside a bank file, as an email, as a PDF, or through a customer portal. Without it, a payment cannot be matched reliably.
Which accounting and banking systems does Alder work with?
Alder works with NetSuite, SAP, and QuickBooks for accounting, and with bank and payment sources including Chase, Mercury, Plaid, and Stripe. Tell us your setup and we will confirm coverage on the first call.
Does Alder post payments without review?
Only when you allow it. Every deployment starts read-only, with Alder showing the matches it would make. You decide which kinds of matches post automatically, and everything else waits for your team.
What happens when a payment doesn’t match?
Alder queues it with the payment, the remittance, and the candidate invoices side by side. If the customer paid less than invoiced, Alder researches the short-pay: it pulls the PO, the receipt, and the contracted rate, and hands your analyst a decision with the evidence.
Free tools
DSO calculator
The DSO formula, worked examples, and a calculator for days beyond terms and cash tied up in AR.
Remittance advice template
Fill in the payment and the invoices it covers, then download a remittance advice as a PDF.
Payment reminder & collections email templates
Seven payment reminder and collections emails for past-due invoices, from a first nudge to a final notice. Fill in your details and copy.
More of the work
Collections
Follow-up in the original thread, with every promise to pay tracked.
AP portals & approvals
Invoices submitted, rejections fixed, and the real approver chased.
Disputes & short-pays
Every short-pay researched, with a decision and the evidence behind it.
AR automation
Every receivables workflow Alder takes on, in one place.
See how much cash is sitting unapplied.
Thirty minutes on your receivables: how many payments are waiting to be matched, and which past-due invoices are actually already paid. Bring a recent bank export if you have one.
Book a demo