AR for manufacturers
Shipped on time.
Paid on time.
Manufacturers sell to large buyers with strict procurement. The invoice that doesn’t get paid is usually stuck in a portal, failing a PO match, or waiting on a chargeback nobody has answered.
Book a demoYou set the rules. Alder follows through.
Why it gets stuck
The parts shipped. The invoice is stuck in procurement.
Failed the three-way match
The customer’s system matches invoice, PO, and receipt. One line’s quantity or price is off, and the invoice holds without anyone telling you.
Rejected in the portal
Coupa or Ariba bounced the invoice for a missing PO line or a required field, and the rejection went to an inbox nobody watches.
Blanket POs that ran out
The blanket PO was used up mid-quarter, so new invoices have nothing to match against until the buyer issues a new one.
Chargebacks and compliance fines
The customer deducts for a late shipment, a labelling error, or a routing-guide violation, and the dispute window closes before anyone checks.
Supplier setup paperwork
A new buyer site needs a W-9, banking form, or supplier registration before it will pay, and the request sits unanswered.
Long terms, no follow-up
On net-60 or net-90 terms, nobody checks that the invoice was approved until it is already late.
How Alder handles it
Portal and procurement work is customer-facing, so Alder starts read-only. You set the rules once, see what it would do, and approve anything that reaches a customer.
Gets invoices into the portal
Alder submits invoices into Coupa, Ariba, and custom customer portals so they enter the buyer’s approval flow.
Learn more: Gets invoices into the portalFixes the match
When an invoice fails on a PO number, line, quantity, or price, Alder finds the cause, fixes it, and resubmits, or asks the buyer for a new PO when the old one has run out.
Researches every chargeback
Alder pulls the PO, the shipping records, and the customer’s stated reason, and hands your analyst a recommendation on whether to dispute or accept.
Learn more: Researches every chargebackChecks before it’s late
On long terms, Alder confirms each invoice is approved well before the due date and follows up with the person who releases payment.
Learn more: Checks before it’s lateHow we deploy
We observe your workflow before an agent writes anything.
Your data is never used to train models, ours or anyone's.
Deployed inside your VPC or cloud account when required.
Every action an agent takes is logged, attributable, and reversible.
Questions
What is a three-way match?
A three-way match is the check a buyer’s accounts payable team runs before paying a supplier invoice: the invoice must agree with the purchase order and with the receiving record for the goods. If quantity, price, or PO line differ beyond the buyer’s tolerance, the invoice is held until someone corrects it.
Why do manufacturers’ invoices get rejected in Coupa or Ariba?
Common causes are a missing or invalid PO number, line items that don’t match the PO, a quantity or price outside tolerance, a missing required field such as a cost center, and duplicate submissions. Each rejection has to be fixed and resubmitted before the invoice can be approved.
What are chargebacks in manufacturing?
A chargeback is a deduction a customer takes for a compliance failure, such as a late or early shipment, incorrect labelling, a routing-guide violation, or a missing advance ship notice. Many are disputable, but only within the customer’s dispute window and only with the shipping records to back the claim.
Which systems does Alder work with?
Alder connects to NetSuite, SAP, Oracle, Epicor, Microsoft Dynamics 365, Sage, Acumatica, and QuickBooks, and submits invoices into Coupa, SAP Ariba, Jaggaer, and custom customer portals.
Will Alder submit or send anything without approval?
No. You set approval rules once, and anything that touches a customer, including a portal submission, waits for your approval. Every deployment starts read-only.
Free tools
DSO calculator
The DSO formula, worked examples, and a calculator for days beyond terms and cash tied up in AR.
AR aging report
Paste or upload your open invoices and get an accounts receivable aging report by customer, in your browser.
Remittance advice template
Fill in the payment and the invoices it covers, then download a remittance advice as a PDF.
Payment reminder & collections email templates
Seven payment reminder and collections emails for past-due invoices, from a first nudge to a final notice. Fill in your details and copy.
More of the work
Collections
Follow-up in the original thread, with every promise to pay tracked.
AP portals & approvals
Invoices submitted, rejections fixed, and the real approver chased.
Disputes & short-pays
Every short-pay researched, with a decision and the evidence behind it.
Cash application
Payments matched to open invoices, with the exceptions queued for review.
AR automation
Every receivables workflow Alder takes on, in one place.
Find the invoices stuck in procurement.
Thirty minutes on your open balances: which invoices are held in a portal or a PO match, which chargebacks are worth disputing, and which are actually collectible. Bring an aging summary if you have one.
Book a demo