Basware Network · Basware Portal
Basware invoices,
sent and paid.
Customers on Basware ask suppliers to send e-invoices through Basware Portal, free for suppliers. Alder does that work for every Basware customer you have.
Hire AlderYou set the rules. Alder follows through.
In short
Alder is an AI employee that submits supplier invoices through Basware Portal on the Basware Network. It signs in with your saved login, creates each invoice from the customer’s purchase order (PO flip) or keys it in when there is no PO, adds the attachments that customer requires, and sends it. It then follows each invoice to payment and records the status in your ERP.
- PO flip invoices on Basware Portal
- Invoice key-in when there is no PO
- Attachments and customer fields checked
- Status followed and noted in your ERP
Why it gets stuck
Why Basware invoices get held up
Registration not approved
Each customer has to approve your Basware Portal registration before you can send them invoices. Until then, invoices have nowhere to go.
Retyped by hand
Without a PO to flip, someone keys each invoice into Basware line by line.
Missing attachments or references
Customers can require a PDF copy, an order reference or a contact. Leave one out and the invoice waits.
Sent, but not tracked
Basware Portal lists every invoice you’ve sent, but nobody checks which are paid and which are stuck.
How Alder handles it
Alder works Basware for every customer, on every invoice.
Signs in to Basware Portal
Alder uses your Basware account and checks each customer connection is approved before invoicing.
Creates the invoice
It flips the customer’s PO into an invoice, or keys in a non-PO invoice, and adds your invoice number, date and PDF.
Checks what the customer requires
Order references, attachments and contacts are checked against that customer’s rules before sending.
Follows it to payment
Alder tracks each invoice until it’s paid and records the status in your ERP.
Questions
Is Basware free for suppliers?
Basware states that Basware Portal is free for suppliers to send invoices to customers that use Basware. Your customer has to approve your registration first.
How do I create an invoice in Basware Portal?
Sign in to Basware Portal, open the customer’s purchase order and create the invoice from it (PO flip), or choose Create New, then Invoice to key one in. Add your invoice number, date and attachments, then send.
Will Alder submit Basware invoices without my approval?
Only the ones you allow. You decide which invoices Alder submits on its own and which wait for a person. Corrections that change an amount, credits and anything unusual come to you first.
Which ERPs does Alder connect to?
Alder reads invoices and PDFs from NetSuite, SAP, Microsoft Dynamics 365, Sage Intacct, QuickBooks and Epicor, and writes each Basware status back to the same record, so your team never has to log in to check.
Free tools
DSO calculator
The DSO formula, worked examples, and a calculator for days beyond terms and cash tied up in AR.
AR aging report
Paste or upload your open invoices and get an accounts receivable aging report by customer, in your browser.
Remittance advice template
Fill in the payment and the invoices it covers, then download a remittance advice as a PDF.
Payment reminder & collections email templates
Seven payment reminder and collections emails for past-due invoices, from a first nudge to a final notice. Fill in your details and copy.
More of the work
Ivalua invoice automation
Invoices created from the PO in the Ivalua Supplier Portal, followed to payment.
GEP SMART invoice automation
POs acknowledged and invoices submitted in the GEP SMART supplier portal.
Tungsten Network invoicing
Invoices sent through the Tungsten e-invoice network, rejections fixed, status followed.
Collections
Follow-up in the original thread, with every promise to pay tracked.
AP portals & approvals
Invoices submitted, rejections fixed, and the real approver chased.
Disputes & short-pays
Every short-pay researched, with a decision and the evidence behind it.
Cash application
Payments matched to open invoices, with the exceptions queued for review.
AR automation
Every receivables workflow Alder takes on, in one place.
Stop keying invoices into Basware.
Thirty minutes on your Basware customers: what’s sent, what’s stuck, and what Alder would do first.
Hire Alder