GEP SMART supplier portal
GEP SMART invoices,
submitted on time.
Large enterprises in energy, chemicals and pharma use GEP SMART, and some pay terms from the day you submit in the portal. Alder submits every GEP invoice the day it’s ready.
Hire AlderYou set the rules. Alder follows through.
In short
Alder is an AI employee that works the GEP SMART supplier portal for suppliers. It signs in with your saved login, acknowledges new purchase orders, creates invoices against them, attaches what the customer requires, and submits. For services, it handles the service confirmation the customer uses for approval. It then follows each invoice to payment and records the status in your ERP.
- Purchase orders acknowledged
- Invoices submitted against the PO
- Service confirmations for services work
- Status followed and noted in your ERP
Why it gets stuck
Why GEP SMART invoices are late
Terms start at submission
Some GEP customers start payment terms from the date the invoice is submitted in the portal. Every day it waits in your queue is a day added to DSO.
PO never acknowledged
Customers can require PO acknowledgement before invoicing. Skip it and the invoice can’t be created.
Services need a confirmation
For services, the customer may approve a service confirmation before the invoice can pay.
Self-billing surprises
Some customers use evaluated receipt settlement (ERS) and pay without a supplier invoice. Sending one anyway creates a duplicate.
How Alder handles it
Alder works GEP SMART for every customer and every PO.
Acknowledges the PO
Alder signs in to the customer’s GEP SMART portal and acknowledges new purchase orders so they can be invoiced.
Submits the invoice the same day
It creates the invoice against the PO with your invoice number, date and attachments, as soon as it’s ready in your ERP.
Handles service confirmations
For services, Alder submits the service confirmation the customer approves, and checks whether the customer self-bills (ERS) before invoicing.
Follows it to payment
It tracks status to payment and records each change in your ERP.
Questions
How do I submit an invoice in GEP SMART?
Sign in to your customer’s GEP SMART supplier portal, acknowledge the purchase order if required, then create an invoice against it, add your invoice number, date and attachments, and submit. For services, your customer may ask for a service confirmation first.
What is ERS in GEP SMART?
Evaluated receipt settlement (ERS) is when the customer pays from the PO and receipt without a supplier invoice. If a customer uses ERS for your account, don’t submit invoices for those POs, or they’ll be duplicates.
Will Alder submit GEP SMART invoices without my approval?
Only the ones you allow. You decide which invoices Alder submits on its own and which wait for a person. Corrections that change an amount, credits and anything unusual come to you first.
Which ERPs does Alder connect to?
Alder reads invoices and PDFs from NetSuite, SAP, Microsoft Dynamics 365, Sage Intacct, QuickBooks and Epicor, and writes each GEP SMART status back to the same record, so your team never has to log in to check.
Free tools
DSO calculator
The DSO formula, worked examples, and a calculator for days beyond terms and cash tied up in AR.
AR aging report
Paste or upload your open invoices and get an accounts receivable aging report by customer, in your browser.
Remittance advice template
Fill in the payment and the invoices it covers, then download a remittance advice as a PDF.
Payment reminder & collections email templates
Seven payment reminder and collections emails for past-due invoices, from a first nudge to a final notice. Fill in your details and copy.
More of the work
Tungsten Network invoicing
Invoices sent through the Tungsten e-invoice network, rejections fixed, status followed.
SAP Fieldglass invoicing
Time sheets, expense sheets and SOW invoices in SAP Fieldglass, followed to payment.
OpenInvoice automation
Oil and gas invoices and field tickets in OpenInvoice, disputes fixed, payments tracked.
Collections
Follow-up in the original thread, with every promise to pay tracked.
AP portals & approvals
Invoices submitted, rejections fixed, and the real approver chased.
Disputes & short-pays
Every short-pay researched, with a decision and the evidence behind it.
Cash application
Payments matched to open invoices, with the exceptions queued for review.
AR automation
Every receivables workflow Alder takes on, in one place.
Submit every GEP invoice the day it’s ready.
Thirty minutes on your GEP SMART customers: what’s waiting, why, and what Alder would do first.
Hire Alder